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Adbyrd

For Michigan township clerks

Every FOIA and minutes deadline, counted the way Michigan law counts it.

The Township Clerk Agent keeps your office inside Michigan’s legal deadlines. It logs and drafts FOIA responses, writes first-draft board minutes, and answers the resident phone line. You approve and sign.

Request your township’s demoCalculate a FOIA deadline

One emailed request, the Friday before Thanksgiving

Email counts as received the next business day. Then five business days, skipping the weekend and the holiday. The agent does this math for every request and reminds you before it matters.

  1. Fri20
    Email sent
  2. S21
  3. S22
  4. Mon23
    Legally received
  5. Tue24
    Day 1
  6. Wed25
    Day 2
  7. Thu26
    Thanksgiving Day
  8. Fri27
    Day 3
  9. S28
  10. S29
  11. Mon30
    Day 4
  12. Tue1
    Response dueDay 5
  13. Wed2
    Day 6
Sent Friday, November 20, 2026. Response due Tuesday, December 1, 2026. Source: MCL 15.235(1) and MCL 15.235(2).

Four jobs taken off the clerk’s desk

FOIA requests, answered on time

Every emailed or walk-in request is logged with its legal receipt date. The agent computes the 5-business-day deadline, drafts the response letter and itemized fee on your letterhead, and flags possible exemptions. You read it and sign.

Follows MCL 15.235(2).

Board minutes, drafted the next morning

Upload the meeting recording. You get draft minutes in your township's format, with motions and roll-call votes laid out, well inside the 8-business-day window for proposed minutes.

Follows MCL 15.269(3).

Resident calls, handled

Tax due dates, cemetery lots, recycling days, early voting hours, hall rentals. The phone line answers from your own website, texts residents the right form, and sends anything unusual to you with a summary.

A Monday brief instead of a pile

One screen each week: what got done, what is due, and what is waiting for your signature. The same numbers become a monthly report for the board.

Built for public records, not for hype

Your township answers to residents, the board, and the law. The agent is designed around that, starting with who has the final word.

  • The agent drafts. A named township official approves anything that leaves the office.
  • Every action is logged with who, what, and when. Your FOIA log becomes a complete record.
  • Your township owns its data and can export all of it at any time.
  • Deadline rules are written from the statutes and cited on every screen.

How a township gets started

  1. Step 1

    See it with your own township

    We build a private demo from your public website, FOIA policy, and meeting schedule. It takes us a day; it takes you three minutes to look at.

  2. Step 2

    A 20-minute walkthrough

    We go through your week together: where requests arrive, how minutes get written, which calls take the most time.

  3. Step 3

    One board vote

    A fixed-price agreement goes on your next board agenda. Setup takes about three weeks, including training.

Proposed minutes from a board meeting held on Monday, October 12, 2026 (Columbus Day, a Michigan legal holiday) were due Thursday, October 22, 2026. The agent counts holidays your office may work through but the statute does not.

A fixed price your board can vote on

No per-user fees and no long contract. The setup covers configuration for your township, your phone line, your letter templates, and staff training.

Setup
$4,500
one time
Care plan
$495
per month
The first three Michigan townships join as design partners at $2,500 setup, in exchange for feedback and a reference call.

See it with your township’s name on it

Call or email and we’ll send a private demo built from your township’s own website. If an election is on, we’ll wait until after the canvass.

Email support@adbyrd.comCall +1 (888) 712-1694